This Privacy Notice describes the types of information collected, how that information is used and disclosed, and how you can access, modify, or delete your information.

Land Securities Properties Limited (company number 961477) whose registered office is at 100 Victoria Street London SW1E 5JL ("Landsec”, “we”, “us” or “our”) is the ‘controller’ for the personal data we collect. We are registered with the Information Commissioner’s Office with registration number Z5806812.

Where you are submitting an application on behalf of a candidate you shall only do so provided that you have the candidate's authority to provide their personal data and have made them aware of this privacy notice.

Landsec will collect and process the following  personal data about you:

- Information that you provide to us- this includes information that you give to us by registering on this site, applying for jobs through third party websites or apps such as LinkedIn and/or through offline means. This is likely to include your name, email address, postal address, phone number, qualifications, employment history, credit history, driving licence, your right to work in the UK, information obtained from public records, other application details and your resume/CV.

Please note we do not control third-party websites or apps and are not responsible for their privacy statements or privacy practices. 

For equal opportunities we also collect information relating to your racial or ethnic origin; age; gender; disabilities; data concerning health and sexual orientation – however, this information is not mandatory and you do not need to provide us this.

For Landsec Internships,  we collect socio-economic background information, including main household earner’s occupation at age 14, type of school you attended and your eligibility for free school meals. This is based on the UK’s Social Mobility Commission framework. 

- Information we obtain from other sources includes- 

• We will obtain information about you (such as details of your suitability to work with us, your character, verification of the information that you provide to us, and if legally permitted, any history concerning criminal convictions) from third-party references that you provide to us, from your previous and/or current employers, and from third-party background checking services.
• Interview notes made by the interviewer.
• If you visit our centres or other buildings for an interview, we will record information such as your name, who you are visiting, your time of arrival and the time you leave.
• If you visit our centres or other buildings for an interview or during the recruitment process, we may capture CCTV footage of you.

 - We will require basic criminal reference checks for all candidates who are offered employment, and we have policies in place to ensure that personal data collected is kept securely.

We may also collect, use and share aggregated data such as statistical data for any purpose. This aggregated data could be derived from your personal data but will not directly or indirectly reveal your identity. 

Uses of your personal data

Your  personal data may be used, processed and stored by us for the following purposes:

• consider your job application (including, in some cases, your eligibility against specific criteria, verifying your qualifications and references with third parties you name);
• communicate with you about your application
• notify you of relevant job vacancies with Landsec that you may be interested in, in the future
• comply with legal and regulatory requirements
• ensure diversity and equal opportunities within our recruitment practices and throughout employment
• conduct business management, financial forecasting, security management, business continuity and record-keeping
• we operate CCTV at our centres and other buildings for the purposes of public safety, crime prevention, insurance and property management
• In most cases our legal basis to process your personal data will be one of the following: 
• to consider you for a position at Landsec and for successful candidates, for the purposes of entering into an employment contract.
• we have legal and regulatory obligations.
• the use of your personal data as described is necessary for our legitimate interests such as ensuring that we undertake appropriate checks on the qualifications and experience that applicants tell us they have.

In the instances where special categories of personal data is processed, such data is collected for substantial public interest:

• to ensure diversity and equal opportunities within our recruitment practices and employment;
• to protect the public against dishonesty in relation to criminal reference checks performed as part of our recruitment procedures.

Disclosures of your personal data

We may share your personal data with parties in the circumstances below:

• other entities in our group (defined as bodies corporate or partnerships controlled (directly or indirectly) by Land Securities Group Plc). 
• our auditors, insurers, solicitors and professional advisors. 
• our service providers (for example, the providers of our HR system and recruitment module; the party who provides e-contract signature; and the third parties used to make checks on qualifications and experience) for the purposes of providing services to us. These third parties will be subject to confidentiality requirements and they will only use your Personal Data as described in this Privacy Notice;
• to the extent required by law, for example if we are under a duty to disclose your Personal Data in order to comply with any legal obligation or to establish, exercise or defend our legal rights;
• to sell, make ready for sale or dispose of our business in whole or in part including to any potential buyer or their advisers;
• where we are required to do so by law, court order or other legal process;
• where, acting in good faith, we believe disclosure is necessary to assist in the investigation or reporting of suspected illegal or other wrongful activity. This may include exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
• Landsec uses Microsoft Office 365 cloud technology for its operations. Its data centres are located within the EU. The UK has adopted an adequacy arrangement with the EU.

International transfers of Personal Data

We have appropriate technical and organisational measures to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
 
We require our business partners and service providers to respect the security of your Personal Data and to maintain appropriate technical and organisational measures to protect it, and to treat it in accordance with the law.

In some instances, your Personal Data may be transferred to, stored, and processed outside the UK. Whenever we transfer your Personal Data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring that appropriate safeguard, in accordance with applicable data protection legislation, is in place.
 
Retention of Personal Data
 
We will retain your Personal Data for as long as is reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, audit or regulatory requirements.

Candidates information is retained for the following periods:

• Successful Candidates – details will form part of their employment record and will be retained as described in our employee privacy notice. 
• Unsuccessful Candidates - details will be held for 12 months from the date of your last job application with us.

We may retain your Personal Data for a longer period in the event of a complaint, to defend or bring any existing or potential legal claims, or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

In some circumstances we may anonymise your Personal Data so that it can no longer be associated with you, in which case we may use such data without further notice to you. In these instances, we will take appropriate steps to ensure that re-identification is not reasonably possible.

Your rights

You have rights under data protection laws in relation to your Personal Data. The rights available to you depend on our reason for processing your information.

You have the right to:

• ask us for copies of your Personal Data. 
• ask us to rectify Personal Data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• ask us to erase your Personal Data in certain circumstances.
• ask us to restrict the processing of your Personal Data in certain circumstances. 
• object to the processing of your Personal Data.
• ask that we transfer the Personal Data you gave us to another organisation, or to you, in certain circumstances.

To exercise any of the above rights please contact us using the details provided below. 

We may need to request specific information from you to help us confirm your identity. We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will keep you updated.

Please let us know if you want us to update your Personal Data held with us.

Contact Details
If you have any questions about this privacy notice or our data protection practices or you wish to complain about the use of your Personal Data, you can contact us at:

Land Securities Properties Limited 

Address: 100 Victoria Street London SW1E 5JL

Email address: dataprotection@landsec.com

If you are dissatisfied with the way we may have addressed your complaint or concern, you have the right to make a complaint to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). 

We are registered with the ICO as a controller with reference number Z5806812.

Changes to this privacy notice

Any changes to this privacy notice will be posted here and will take effect immediately. This version was last updated on 06 March 2023