SharePoint terms and privacy notice

You have been given access to this SharePoint site in connection with dealings with a member or members of the Land Securities Group of Companies (Landsec). By using this SharePoint site you agree to only use the information in accordance with the terms of your agreement with Landsec and keep in confidence all information that you have access to through your use of the site.

You agree not to make copies of or transmit the information that you have access to except in accordance with the terms of your agreement with Landsec without Landsec’s approval. You agree that any information you extract from the SharePoint site will be adequately secured, having due regard to the sensitivity of the information, to prevent unauthorised access, use and distribution of the information. In particular, you must ensure that any devices that access the information from the SharePoint site or on which information is downloaded are appropriately encrypted and possess appropriate network security safeguards, such as up-to-date virus protection, firewalls and security patches.

If you no longer require access to the Site or your relationship with Landsec has ceased you must refrain from accessing the Site. You should inform your usual contact at Landsec or email is.helpdesk@landsec.com immediately to ensure that your access to the SharePoint site is revoked.

You are not authorised to create or share accesses to the SharePoint site or share your access details with any other person. To request further access permissions please contact the person who provided you with access to the SharePoint site.

If you become aware that the security of the Site has been compromised, you are also required to email dataprotection@landsec.com.

By accepting, we will also be processing your personal data (Name, email and job title) for the purposes of our legitimate interests to conduct business dealings with yourself. Land Securities Properties Limited (company number 961477) whose registered office is at 100 Victoria Street London SW1E 5JL (“we”, “us” or “our”) is the ‘data controller’ for the personal data we collect. We are registered with the Information Commissioner’s Office with registration number Z5806812. The Data Controller will be Landsec Properties ltd and your data will only be held for as long as you require access to our SharePoint Site. SharePoint is hosted by Microsoft. All personal data will be protected through Office365 security, and you can read more about this here. Your data will be held in a European data centre. You have various rights under the Data Protection 2018 (Right of Access, Objection, Erasure, Correction). More information about these rights and complaint procedures in association with these can be found on the ICO’s website. For more information, please contact the data protection officer on dataprotection@landsec.com.