If you supply services to Land Securities Properties Limited, we collect some personal information about you as part of our onboarding process and during our ongoing business relationship with you. This privacy notice explains the information we collect and how we use it. 

What information do we collect? 

If you or your organisation supplies services to Landsec, we will collect the following information about you:

• Your name, title, job-role, details of the organisation you work for and in some cases your vehicle details using ANPR. We may also collect images of you via CCTV or BWV or as part of our access control systems.
• Your skills and experience, if you are involved with an activity that entails Health and Security risk, such as construction.
• If you supply services to Landsec as an individual, we will also require your personal address, VAT number and bank account details in order to make payment to you. We may also require your National Insurance details as required by CIS to comply with HMRC rules.
• We may collect personal information relating to sanctions, credit checks and possibly other risk-screening checks where this is necessary in relation to your role. 

How do we collect information about you?

We collect personal information that you provide to us directly as part of our business relationship, for example when you provide information through our onboarding portal. We may also collect information directly from you or through the company you work for. Please contact your employer if you require any information about the information they supply to us.

How we use your personal information

We only use personal information to administer our business relationship with the suppler and for purposes ancillary to this – for example to execute payment for the services you provide. 

We may also use personal information to monitor  and improve the products and services we offer.

What is our legal basis for collecting your personal information?

Legitimate interests – to administer our business relationships with our suppliers and to maintain security and access control to premises.

Contract – to execute the contracts we have in place with our suppliers.

We may have other legal bases for collecting personal information – please contact us using the details below if you want to know more about this. 

We may share your personal information with organisations including:

• Our suppliers, contractors and professional advisors where this is necessary for them to provide services and facilities to us.
• to our group companies and affiliates or third-party data processers who may process data on our behalf to enable us to conduct our business.
• Joint Venture partners and other companies in our group
• Purchasers of all or part of our business or any of our properties
• Advisors in relation to the sale or disposure of our business
• Other companies within Landsec’s corporate group. 
• Our auditors, insurers, solicitors and other professional advisors. 
• Law enforcement agencies, courts, regulators, government authorities or legal representatives when we have a legal or regulatory duty to do so.

International transfers of your personal information

In some cases we may transfer your personal information outside the UK. If we do this, we always make sure that the information will be subject to appropriate security and will only be used for the purpose it was collected for originally. 

The security of your personal information

Landsec has technical and organisational measures in place to make sure your personal information is subject to suitable security and is not shared or used inappropriately. 

If we share personal information with a third party, we always require them to maintain appropriate technical and organisational measures to protect it.

How long do we keep your personal information for?

We retain your personal information for as long as we need it for our business purposes. In some cases we are required by law to retain certain information for a particular period, but usually our retention periods are set according to business need. 

In some cases we keep personal information for longer than usual, for example to manage a complaint or in the context of litigation. 
 

Your personal information rights.

You have the right to:

• Obtain a copy of your personal information.
• Require Landsec to rectify any inaccurate personal information or to add any information that you think is missing.
• Have personal information about you erased.
• Restrict the processing of your personal information – i.e. to stop Landsec using it.
• Object to the processing of your personal information, for example for direct marketing purposes.
• Have your personal information transferred to another organisation.
• If applicable, not to be subject to an automated decision-making process.

There may be some exemptions from, and limitations to, the rights above, depending on the circumstances. However, it is Landsec’s policy to comply with all information rights requests as fully as we can.

If you want to exercise any of your information rights, please contact us using the details below and we will be in touch to request any further information we need, including proof of ID.

Our Contact Details

If you have any questions about this Privacy Notice, want to know more about how we handle your personal information or want to complain about our use of it, please contact us at:

Land Securities Properties Limited

Address: 100 Victoria Street, London, SW1E 5JL
Email address: datagovernance-compliance@landsec.com

If you are not happy with any aspect of way Landsec collects and uses your personal information, you can complain to the Information Commissioner's Office, the UK regulator for data protection issues. Please see www.ico.org.uk. Please contact us first though and we will always try to resolve any issues you have.

This Privacy Notice was last updated on 02/24